Pesona Metro Berhad | Construction, Polyurethane Products, Modular Panels, Developer
  • Term of Reference of The Nomination Committee

    1. Membership

    (a) The Nomination Committee shall be appointed by the Board of Directors (“the Board”) from amongst the Directors of the Company and shall consist of not less than three (3) members.
    (b) All members of the Nomination Committee must be Non-Executive Directors, with a majority of them must be independent.
    (c) The Chairman of the Nomination Committee shall be a Senior Independent Director or an Independent Director appointed by the Board.
    (d) No alternate director shall be appointed as a member of the Nomination Committee.
    (e) In the event of any vacancy in the Nomination Committee resulting the number of Nomination Committee members being reduced to below three (3), the Board must fill the vacancy within three (3) months.

    2. Meetings and Administrative Matters

    (a) The Nomination Committee shall meet at least once a year. Additional meetings may be held as decided by the Chairman.
    (b) The Nomination Committee meeting may be held at two (2) or more venues within or outside Malaysia using any technology that enables the Nomination Committee members to participate for the entire duration of the meeting, and that all information and documents for the meeting must be made available to all members prior to or at the meeting.
    (c) The quorum for each Nomination Committee meeting shall be at least two (2) members, the majority of whom must be Independent Directors. If at any meeting, the Chairman of the Nomination Committee is not present within fifteen (15) minutes of the time appointed for holding the same, the members of the Nomination Committee present shall choose one of their number who shall be an Independent Non-Executive Director to chair that meeting.
    (d) Questions arising at any meeting shall be decided by a majority of votes. In case of an equality of votes, the chairman of the meeting shall have a second or casting vote PROVIDED THAT where two (2) members form a quorum, the chairman of the meeting at which only such a quorum is present, or at which only two members are competent to vote on the question at issue, shall not have a casting vote.
    (e) The Nomination Committee may extend an invitation to other board members, Management or employees to attend the Nomination Committee meetings as it deems necessary.
    (f) The Company Secretary or such substitute as appointed by the Board or the Nomination Committee from time to time shall be the Secretary of the Nomination Committee. The Secretary shall be entrusted to record all proceedings and minutes of all meetings of the Nomination Committee.
    (g) The Chairman of the Nomination Committee shall report to the Board of Directors on its proceedings after each meeting on matters within its duties and responsibilities. The Nomination Committee shall make whatever recommendations to the Board it deems appropriate on any area within its remit where action or improvement is needed.
    (h) In the event the Nomination Committee require matters to be approved by way of a written resolution, a resolution in writing signed or approved by letter or telefax or other electronic means by all members of the Nomination Committee, shall be as valid and effectual as if it had been passed at a meeting of the Nomination Committee duly called and constituted. Any such resolution may be executed in any number of counterparts, each signed by one or more members of the Nomination Committee all of which taken together and when delivered to the Secretary shall constitute one and the same resolution.
    (i) The notice of the Nomination Committee meetings and meeting materials shall be circulated at least five (5) business days before each meeting to members of the Nomination Committee. Except in the case of an emergency, reasonable notice of every meeting shall be given in writing and the notice of each meeting shall be served to the Nomination Committee member either personally or by fax or e-mail, fax, or by post or by courier to his/her registered address as appearing in the Register of Directors or to the address provided by the Nomination Committee member, as the case may be.
    (j) The Company shall cause minutes of all proceedings of the Nomination Committee meetings to be entered in books kept for that purpose. Minutes of each meeting signed by the Chairman of the meeting at which the proceedings were held or by the Chairman of the next succeeding meeting shall be evidence of the proceedings to which it relates. The books containing the minutes of proceedings of the Nomination Committee meetings shall be kept by the Company at the Registered Office or any other place as may be determined by the Board and shall be open to the inspection of any member of the Board.

    3. Duties and Responsibilities

    The duties and responsibilities of the Nomination Committee include the following:
    (a) identify, consider and recommend suitable persons for appointment as Directors, relying on sources from existing Board members, Management, major shareholders and other independent sources such as executive search firms etc. In making the recommendations, due consideration shall be given to:
    (i) the candidates' skills, knowledge, expertise and experience, professionalism, character, integrity, reputation and competence;
    (ii) boardroom diversity including gender diversity; and
    (iii) in the case of candidates for the position of Independent Directors, the Nomination Committee shall also evaluate the candidates’ ability to discharge such responsibilities/functions as are expected from Independent Directors;

    (b) review the Board’s policies and procedures for the selection of Board members;
    (c) to develop, maintain and review the criteria to be used in the annual assessment of Directors;
    (d) recommend to the Board, Directors to fill the seats on Board Committees;
    (e) facilitate Board induction programme for newly appointed Directors and assist the Board in identifying suitable training programmes for Directors;
    (f) review the Board’s succession plans; review annually the required mix of skills, experience and other qualities of the Board, including core competencies which Non- Executive Directors should bring to the Board;
    (g) assess annually the effectiveness of the Board as a whole, the Committees of the Board and the contribution of each individual Director including his time commitment, character, experience and integrity. All assessments and evaluations carried out by the Nomination Committee in the discharge of all its functions shall be properly documented;
    (h) assist the Board in undertaking an annual assessment of the independence of Independent Directors.
    (i) facilitate the achievement of board and diversity policies and targets; and
    (j) carry out any other functions that may be directed by the Board from time to time

    The Nomination Committee, whether as a full committee or in their individual capacity, shall be able to obtain independent professional advice at the Company’s expense in accordance with the procedures set out in the Board Charter, as and when deemed necessary.

    The Nomination Committee shall review its Terms of Reference periodically and may recommend to the Board, any changes it deems necessary.

    The Terms of Reference of the Nomination Committee was last reviewed by the Board on 27 February 2018.